Registration

Registration Terms and Conditions

• All participants are required to complete their registrations and applications online. By submitting the Congress registration form, the delegate acknowledges their acceptance of the Terms and Conditions outlined herein. Please note that the registration is considered confirmed only upon receipt of the full registration fee by the Congress Secretariat.
• Access to attendance at the AfSBT Congress 2026 will only be confirmed on receipt of payment. Payment is due prior to the start of the congress.
• All early-bird fees must be paid by the closing date of the early-bird time period (23:59 SAST 15 January 2026). Nonpayment will result in the delegate registration being converted to the Regular Registration and will be liable for the Regular Registration fees.
• An invoice with the congress bank details will be emailed to you within 72 hours of your completed registration.
• Receipts will only be issued once proof of payment has been received and identified in the congress bank account. Proof of payment is to be emailed to Chantell Joyce – chantell@soafrica.com.
• Please ensure that all payments make clear reference to the delegate being paid for, with their unique Registration ID number: (Surname, Reg ID number). Failure to do so could result in your payment not being identified in the bank account and therefore not being receipted.
• Registrations are transferable to delegates, within the same rate category, who have not yet registered. The full delegate registration fee amount invoiced must appear in the Congress bank account. Should this not be the case, the delegate will need to pay the difference in via credit card on site before being allowed to participate in the event.

Cancellations of Registrations

On completion of this application, you will be liable for the full amount of the registration fees subject to the cancellation conditions below:

• All cancellations must be received in writing by the Congress Secretariat – chantell@soafrica.com.
• Cancellations received on or before 15 January 2026 will receive a full refund, less a USD 25 administration fee.
• Cancellations received between 16 January 2026 and 28 February 2026 (23:59 GMT +2) will receive a 50% refund.
• No refunds will be issued for cancellations received after 28 February 2026 (23:59 GMT +2).
• Any registrations received after 28 February 2026 will not be entitled to any refund or credit, and such person will be liable for the full registration fee as above.

Visa Requirements

• The delegate is solely responsible for managing their own visa requirements. Delegates in need of a visa should ensure they allocate sufficient time for the application process. It is advised that delegates reach out to the nearest Nambian Embassy or Consulate to ascertain the optimal timing for their visa applications.